Easy receipt and invoice processing using OpenAI

Save hours of frustration! Turn receipt and invoice files into an Excel sheet and rename the files based on their contents!

Download Free Buy Perpetual License for €9.50 ~~€19.50~~

ScanRelief Promo Image

How It Works

ScanRelief is a powerful tool that scans receipts stored in a folder on your own hard drive (Windows and Mac) and automatically renames the files to a more useful format. This ensures your receipts are chronologically sortable, recognizable, and are easy to match with bank transactions or accounting records.

ScanRelief generates a detailed Excel file, providing you with a structured report of all your receipts in one place (click here for an example). No more manual sorting or time-consuming searches!

With ScanRelief there is no need to upload files to an expensive webservice with monthly subscription fees. You are not locked in and can use the software as long as you want. Moreover, you only pay for what you use with OpenAI. This is very little: about 50ct per 100 receipts.

Features

Automated File Renaming

ScanRelief uses OpenAI to analyze receipt images and rename them based on key details like date, amount, and vendor. Files are ordered chronologically in Mac Finder .

Excel Report Generation

Creates an Excel file with a detailed list of all receipts, including key information, default ordered by date.

Image Processing

Supports various formats, including JPEG, PNG, and HEIC and also PDF.

Batch Processing

Handles multiple receipts at once, saving time and effort.

Intuitive User Interface

Simple and user-friendly design for easy navigation.

Multi-Platform Support

Available for Windows and Mac OS.

Cost-Effective

Pay-per-use model for OpenAI ensures you only pay for what you use.

Benefits

Time Efficiency

Automates renaming and simplifies locating receipts by key details

Enhanced Organization

File names reflect key receipt details making them easily identifiable and logically arranged

Convenience

Images are automatically rotated to be straight up and iPhone Heic images are automatically converted to jpeg

Cost Control

Direct subscription to OpenAI with user control over scanning cost and no additional margins

Transparency

Provides cost information after each processing run

Performance

Receipts are processed in parallel on local computer and at OpenAI

Bandwidth Optimization

Receipts are automatically downsized to maximum OpenAI-compatible image size for efficient transfer

File Management

Receipts files can be easily found through filename search by company name or amount

Tax Preparation

Simplifies categorization for tax purposes and provides consolidated reporting view

Analytics Capability

Enables tracking and analysis of expenses over time by various criteria

Compliance

Organized records ensure easy retrieval for audit purposes

Scalability

Handles large volumes of receipts efficiently

Data Security

Images and data sent to OpenAI API are not used for model training

Stress Reduction

Eliminates anxiety over misplaced receipts

Confidence Building

Provides better preparation for tax season and financial inquiries

Mental Benefits

Simplifies financial tasks and reduces mental clutter

User Empowerment

Enables better control over financial documentation and dispute handling

Behavioral Impact

Encourages financial discipline and satisfaction from well-maintained records

How to Get an OpenAI Key

To use ScanRelief, you'll need an OpenAI API key. This is a string of characters provided by OpenAI that grants access to GPT-4 on a pay-per-use basis. Sign up, register a payment method, add credits, and obtain your API key:

• OpenAI API Keys, click here for instructions
• Register payment method and add credits
• Track OpenAI Usage

Download ScanRelief

ScanRelief is free for one week. After that you can buy a perpertual licence, for €9.50. To Run ScanRelief you:

need a paid OpenAI API subscription and have credits on it
accept our terms and conditions; Always check the extracted data.

Buy a Perpetual License Key

€9.50 ~~€19.50~~

This is a perpetual license for life; no monthly subscription

By purchasing a license, you acknowledge that you:

need a paid OpenAI API subscription and have credits on it
accept our terms and conditions

Frequently Asked Questions

When you have spent less than $5 with openai, they put you on a low rate limit (Tier 1). This means you can process no more that 18 receipts a minute. OpenAI increases your rate limit if you use it more. If you use ScanRelief (or more precisely the API) more, you get to 'Tier 2' and processing large amounts of receipts will super fast. Unfortunately you cannot just upgrade, it happens at some point whe you use it often. For more information, see the OpenAI pricing page.

Take sharp, clear photos of your receipts. For best results, take a close-up photo rather than a distant shot. Make sure to photograph only one receipt per image.

Scanning one receipt costs approximately $0.005 (0.5 cents). For example, processing 100 receipts would cost about 50 cents.

The application supports both text-based and image-based PDFs, as well as common image formats like JPEG and PNG. Note that HEIC images can be processed on Windows, and MacOS no older than version 12.

No, photos are automatically resized to a maximum of 768x2048 pixels, which is the maximum size that OpenAI's API can process. Resizing before sending preserves bandwidth and increase repsonse times.

The stripe payment provider unfortunately puts this on invoices automatically. It is confusing, but you can ignore it. You receipt (proof of payment) is attached to the same email.

If you have very recently registered an API payment method, you get a low rate from OpenAI (1 receipt per 3 seconds) until you used $5 worth of processing. After that, the rate will increase to the rate that usually allows processing large amounts in parallel. 150 receipts may the take less than a minute.

The ChatGpt subscription is for the OpenAI chatbot. It cost $20 a month for plus use (gpt-4o, etc.). The OpenAI API subscription is a subscription for direct server-access to AI models. It is separate from the ChatGPT subscription but it can combined with it using the same login credentials. The cost of the API is on a pay-per-use' and pre-paid mode. You can add some credit (e.g. $5) to your API account, that you can then use (e.g. from ScanRelief). Once you have depleted that, you will get error-messages in ScanRelief. You may then decide to add some more so you scan again. ScanRelief shows the total cost after each run. The cost per receipt is approximately $0.005 (0.5 cents).

About

Hans van Dam

I am Hans van Dam (53), a software engineer with a passion for simplicity. For my own simple administration, every quarter, I match my receipts and invoices with my bank transactions to see if anything is missing on either side. A simple but dreadful task that I tended to postpone. So, I wrote a script to rename the files, so I could see what was in there without opening them. Then, I made the script generate an Excel sheet, too. People asked me to make a non-programmer version of the script. That is ScanRelief. It was a thousand times more difficult to do that properly than to write the initial script, and it has had many optimizations since then. I'm proud it is here, and I hope you enjoy the relief it brings!